Secretary
(City Prosecutor’s Office)
SALARY: $26,562 - $42,499 Annually DOQ
OPPORTUNITY: Open Competitive
OPENING DATE: February 6, 2012
CLOSING DATE: February 8, 2012 at 5:00 p.m.
JOB ELEMENTS INCLUDE:
- Performs data entry work verifying entry and output for accuracy and completeness.
- Prints police reports from CHIPS.
- Backup for answering and screening phone calls, obtains information from caller, answers or refers questions and takes messages.
- Files and retrieves materials and sorts and indexes for filing or distribution.
- Types correspondence, contracts, minutes, agendas, reports, forms, charts and other materials from dictation or hand written draft using a typewriter and/or computer.
- Processes purchase requisitions, check requests and accounts payable.
- Proofs and edits typewritten work and checks forms and other materials for accuracy and completeness.
- Processes forms, applications, registrations and permits; maintains records and compiles information from records and completes daily, monthly, and annual activity or other reports or compilations; resolves discrepancies in records and follows up as necessary.
- Maintains schedules, records of receipts, totals collections, prepares deposits, prepares invoices and claims forms, maintains time records and prepares payroll register for a large organization.
- Serves as receptionist, works a counter, obtains and provides information.
- May take minutes at meetings, prepare and distribute minutes, agendas, packets and other materials; schedules meetings and facilities.
- Maintains calendars and notifies persons of deadlines, schedules meetings and makes facility and travel arrangements.
- Maintains office supply inventory, petty cash and related records.
- Performs other related duties as assigned.
MINIMUM QUALIFICATIONS: High school education including or supplemented by course work in typing, word processing, data processing or office procedures and two years of secretarial or office support experience relative to area of assignment. Preference will be given to those with experience working in a legal office environment and to those with experience with JustWare software. Any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities, is qualifying.
SPECIAL REQUIREMENTS: Requires a valid Arizona driver's license upon hire. May be required to work occasional nights, weekends and holidays and may require the ability to become a Notary Public.
SELECTION PROCESS: Applications will be screened for the minimum qualifications and special requirements. Applicants meeting the minimum qualifications and special requirements will be placed on an eligibility list. Eligibility lists are active for up to six months. Human Resources reserves the right to terminate or extend the life of an eligibility list at any time. The hiring department will contact those candidates they wish to test and/or interview. DURING THE SELECTION PROCESS, ANY APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN RESOURCES DEPARTMENT.
All candidates are subject to an extensive background check, including but not limited to, Department of Public Safety and FBI background investigations. Applicants must be truthful and accurate and avoid providing inconsistent information, incorrect dates, partial or incomplete information when completing the application and any supplemental forms. Falsifying or omitting information during any stage of the selection process, may make you ineligible for consideration or continued City employment.
PREFERENCE POINTS: If you are eligible for Employment Preference Points under Arizona Revised Statute 38-492, please complete an Employment Preference Point Form, available in Human Resources, and submit with your application.
A RESUME MAY ONLY SERVE AS A SUPPLEMENT TO YOUR APPLICATION
Employment Documents
The city of Glendale is an Equal Opportunity Employer |
